It’s easy to become disorganized at work. Papers start piling up, file cabinets won’t shut and you can’t even find a decent pen. And as soon as you tackle the mess, your inbox dings with 14 new messages. You’re overwhelmed, drowning in information and you don’t know where to start. Here are five tips to becoming better organized at work.
Make a list of priorities
Your to-do list is a mile long and you’re short on time. Do the most urgent things first and don’t get distracted completing tasks that aren’t important. Stratify your list—write out the things you need to accomplish by lunchtime, followed by items that are due by the end of the day, then by the end of the week, the month, and finally, those things that have no deadline, but it’d be nice if they eventually got done. If it helps, give yourself imaginary deadlines and force yourself to abide by them.
Organize your space
It’s difficult to accomplish things in a messy space. Even if you’re the kind of person who’s totally at home in clutter, you might lose important documents. Make folders, drop boxes or plastic shelves for papers you need to clear out of the way but aren’t ready to dispose of yet. Use furniture and supplies—white boards, legal pads, accordion folders—that help you stay organized. Return each item to its home as soon as you’re finished using it. If you tend to be more creative in a messy space, fine. Just keep important documents in a safe place!
Filter your emails
Most email programs have a way to organize and prioritize your incoming mail. You can automatically send emails from certain senders to specific folders that you’ll sort through later. Unsubscribe from promotional emails to minimize the number of emails in your inbox.
Organize your storage
Abide by your company’s guidelines for how long you need to keep documents and get rid of things you don’t need to keep. Remember to protect yourself, so if there’s a chance anyone will ever come back and request a hard copy of a certain document, keep it. Otherwise, scan, file it on your computer or server, and get rid of it! Figure out what kind of filing system works for your job and make sure papers are always put in the proper place.
Organize your team
If you’re a manager, make sure you have everyone doing the right job and you’ve structured your flow chart so your team is reporting to the right people. If you’re not a manager, figure out who you need to talk to and collaborate with on a daily, weekly and monthly basis. Is there a supervisor you should check in with occasionally? Someone from another department who you should be sharing information with? When you organize the people around you in the right way, you only make your job easier.
For more organizational tips, contact PrideStaff St. Pete Clearwater today.